ABSENCE NOTIFICATIONDue to federal and state statutes regarding missing children, parents/guardians have a legal responsibility to:
1. Call the school to report that their child will not be in attendance each day the child is absent. Please report the nature of the absence at this time.
2. A note from the parent/guardian must be submitted to the attendance secretary upon the student’s return to school in addition to the parent call.
The note must include:
A. THE FULL NAME OF THE STUDENT
B. THE DATES OF THE ABSENCE(S)
C. THE REASON FOR THE ABSENCE(S)
D. THE PHONE NUMBER OF A PARENT OR GUARDIAN TO CONFIRM IF NECESSARY.
STUDENT ABSENCES AND APPOINTMENTSRegular attendance by all students of the Tipp City Exempted Village School District is very important. In many cases, irregular attendance is the major reason for poor school work; therefore, all students are urged to make doctor appointments, do personal errands, etc., outside of school hours. Reasons for which absences may be excused include, but are not limited to:
1. Personal illness
2. Illness in the family
3. Quarantine of the home
4. Death of a relative
5. Medical or Dental Appointment
6. Observance of religious holidays
7. Emergency or other set of circumstances (Circumstances which in the judgment of the Superintendent of schools constitutes a good and sufficient cause for absence from school.)
8. College Visitation
Each student who is absent must immediately upon return to school make arrangements with his teacher(s) to make up work missed. Students who are absent from school for reasons not permitted by State law may, or may not, be permitted to make up work. Each case is evaluated on its merits by the principal and the respective teachers(s). Students will be required to bring a note to school the day after each absence explaining the reason for the absence or tardiness. Absences due to causes other than those listed in the Ohio State Board of Education Regulations governing excuses from future school attendance and past absences shall be considered unexcused.
Students who are absent a total of ten (10) school days, excused or unexcused, will be required to have a note from a doctor to excuse any future absences. Parents of students with ten (10) days of absence will receive a letter indicating that they will be required to provide a note from a doctor excusing future absences. Consideration may be given for students with ongoing medical conditions, suspensions, non-emergency trip absences and previous doctors’ note excuses. Parents will also receive a letter atfive (5)days of absences informing them of their child’s attendance.
An excused absence means that a student may make up any missed work for credit. It is the student’s responsibility to make arrangements with each teacher for missed work. For assignments made while the student is absent, the student has the number of days absent to complete all assignments.
For assignments made prior to the absence all work must be turned in by the first day back to school unless other arrangements are made with the teacher. Tests must be made up within three (3) days of the return to school unless a teacher has a longer make-up period in his/her class rules. The times to make up work will be decided by the teachers and may include study halls and sessions before and after school. Students must submit major papers, projects, reports and similar assignments on or before the pre-announced due date.
Minor assignments are due if the student is present for any portion of the school day whether or not s/he attends the specific class. If the student has an excused absence for one of the legally recognized absence reasons, s/he must submit the minor assignment on the day s/he returns to school. If the student goes on a field trip on the due date, that assignment will be submitted before going on the field trip or by 2:45 P.M.
If a due date falls during pre-approved absence, such as a vacation or college visit, the assignment is due before the pre-approved absence unless the teacher specifies an individual due date on the Future Absence form. Major, long-term projects or research papers have very specific due dates established well in advance. These assignments must be submitted on or before the pre-announced due dates whether or not the student is present at school. It is the student's responsibility to make arrangements so that the teacher receives the assignment before 2:45 P.M. on the assigned date. No late work will be accepted for these special assignments.
Appointments should be made outside of school hours when possible. Parents/Guardians need to contact the office to make arrangements for the appointment. Students should miss as little as school as possible and are expected to return to school as soon as possible after the appointment has concluded. Students should secure a note from the appointment to verify the time and date and turn the note in to the Attendance Office upon return to school.
TARDIESStudents who arrive to school after the tardy bell, 7:40, will be considered tardy. Students who arrive to school after 8:35 a.m. will be considered absent one-half day. Students arriving late must enter through the main entrance on the south side of the building by the Main Office. The attendance secretary and the administration will make excused and unexcused tardy determination. Students who accumulate unexcused tardies to school will be subject to disciplinary measures including suspension from school.
UNEXCUSED ABSENCEUnexcused absences means that any work missed may be made up for practice and learning only. Zeroes must be assigned for the work missed.
FUTURE/PRE-PLANNED ABSENCEAny absence from school is detrimental to the learning process and for that reason is discouraged. However, due to the diversity of our community and the needs of families, Tipp City Exempted Village Schools will excuse up to 5 (five) consecutive days beginning with the first day of the absence, per school year for non-emergency trips. Missed work for this time will be assigned at the discretion of the teacher (that is, the teacher may assign the work prior to the absence or upon return to class.) NO MORE THAN FIVE DAYS MAY BE EXCUSED.
When a student knows that s/he will be out of school, the following procedure will apply:
1. Bring in a note stating the reason for the request. The request will be approved or denied by the assistant principal.
2. Pick up, complete, and return a future absence form from the assistant principal at least one day in advance of the first day of vacation being taken.
3. The form will be signed by all of the student’s teachers.
4. Take the form home for parent/guardian signature(s).
Five (5) vacation days per year will be approved in advance (at least one day) by the principal or assistant principal. Attendance and grades will be taken into consideration when determining approval of vacation days. These days shall be included in the ten (10) day absence rule. Approval of the absence is based on a review of the student’s grades and attendance by an administrator.
Future/Pre-Planned absence will not be granted during exams or during proficiency testing periods unless approved by an administrator. If the request is not granted, each day of absence will be unexcused.
TRUANCY1. Habitual Truant: A habitual truant is a student of compulsory school age who is absent without legitimate excuse from the school the student is supposed to attend for:
a. Five or more consecutive school days;
b. Seven or more school days in one school month; or
c. A total of 12 or more school days in one school year.
2. Chronic Truant: A chronic truant is a student of compulsory school age who is absent without legitimate excuse from the school the student is supposed to attend for:
a. Seven or more consecutive school days;
b. 10 or more school days in one month; or
c. 15 or more school days in one school year.
3. Enforcement of School Attendance Law:
a. When the Board has determined that a student in the District is truant and the parent has failed to cause the student’s attendance at school, the Board may require the parent to attend an educational program established pursuant to rules adopted by the State Board of Education for the purpose of encouraging parental involvement in compelling the attendance of the student at school; and
b. On the request of the Superintendent of the District, the Board or when it comes to the notice of the attendance officer or other appropriate officer of the District, this attendance or other appropriate officer of the District shall examine any case of supposed truancy and if found truant shall warn the student and the student’s parent in writing.
c. Upon failure of the parent to cause the student’s attendance at school and if the student is considered an habitual truant, the Board shall do either or both of the following:
1.) Take any appropriate action as an intervention strategy.
2.) File a complaint in the Juvenile Court jointly against the student and parent alleging that the student is an unruly child for being a habitual truant or is a delinquent child for being a habitual truant who previously has been adjudicated an unruly child for being a habitual truant and that the parent has violated the compulsory attendance law.
d. Upon failure of the parent to cause the student’s attendance at school, and if the student is considered a chronic truant, the Board shall file a complaint in the Juvenile Court jointly against the student and the parent alleging that the student is a delinquent child for being a chronic truant and that the parent has violated the compulsory attendance law.
POTENTIAL LOSS OF DRIVING LICENSES / PERMITSORC 3321.13(B)(1): When a student does not attend school and is under the age of eighteen, the Board of Education must, within two weeks, report this fact to the Registrar of Motor Vehicles and to the local juvenile judge. The Registrar must then suspend the driver’s license or temporary permit of the student. If the student has not yet been issued a license or permit, the Registrar must deny such issuance. The suspension or denial will remain in effect until the student is eighteen or until the Superintendent of the school district informs the Registrar of the student’s regular attendance. The Board of Education authorizes the Superintendent to establish a hearing and notification procedure for the purpose of denying a student's driving privileges if that student of compulsory school age has been identified as habitually or chronically truant during a semester or term. Attendance need not always be within the school facilities, and a student will be considered to be in attendance if present at any place where school is in session by the authority of the Board. The Board shall consider each student assigned to a program of other guided learning experiences to be in regular attendance for the program provided that he/she is conducting study, and regularly demonstrates progress toward the objectives of the course of study.
COLLEGE VISITATIONSeniors and second semester juniors are eligible. Check with the college to see what their policy is for visits. Make an appointment to meet with a representative from the college. After making the appointment, bring a note to the Attendance Secretary from your parents no later than one day before the scheduled visit. The Attendance Secretary will give you a form to be signed by all of your teachers. If the visit is approved, you may visit the college as requested.
In order for the day to be an excused absence you will need to bring back a signed note from the college on school letterhead and present it to the Attendance Secretary the day following your visit. College visitation days may not be scheduled on the day before or after a holiday unless the college is not a local (in state) college.
ACTIVITY PARTICIPATION AND SCHOOL ATTENDANCEA student who is not in attendance for the full day of school will not be permitted to participate in any extracurricular or co-curricular activity that day. This includes athletics, intramurals, clubs, organizations, plays, music performances, any type of recognition program, or any other school sponsored activity not listed, unless granted permission by the administration to attend. A student must be in attendance at the beginning of second period to be considered present for the school day.
A student assigned to a first period Student Release Option, must be in attendance by the end of second period to be considered present for the school day. A student who leaves school early due to illness will not be permitted to participate in activities that day.